OFFICIAL TRANSCRIPTOF THE PROCEEDINGS OF THE GRANT VALLEY TOWN BOARD OF SUPERVISORS MEETING OF THURSDAY, JANUARY 8, 2009

 

The Grant Valley Town Board of Supervisors met for their regularly scheduled monthly business meeting on Thursday January 8, 2009 at the Grant Valley Town Hall.

 

Board Members and employees present were Boyer, Rauch, Boyer, Hiltz, Deputy Clerk Hiltz and employee Gordon Pierce.  Chairman Hiltz arrived at 7:15 so Supervisor Boyer began the meeting.

 

Supervisor Boyer welcomed everyone and called the meeting to order with the pledge to the flag at 7:06 pm

 

Approval of Minutes:

 

Supervisor Rauch made a motion to approve the December 11, 2008, minutes as submitted. Supervisor Boyer seconded motion and it carried on unanimous voice call vote.

 

Treasurer’s Report:

 

The Treasurer reported fund balances of General $70,889.72; Road and Bridge $221,881.29 and Fire $36,435.40 for a total cash on hand balance of $329,206.41.  Supervisor Rauch made a motion to approve the treasurer’s report, subject to audit. Supervisor Boyer seconded motion and it carried on unanimous voice call vote.

 

Payment of Bills:

 

The bills were reviewed. Next month we need to get ready for annual budget. Table vote on claims list until Supervisor Hiltz arrives.  Supervisor Hiltz arrived and reviewed the claims.   Supervisor Hiltz made a motion to pay bills as presented. Motion seconded Supervisor Boyer and it carried on unanimous voice call vote.

 

New Business:

 

Budget will be reviewed at the next month.  Go over possible questions now.

 

Need to Set Date for Board of Audit meeting, Supervisor Boyer Motion to hold Board of Audit Meeting on February12th at 6:30pm. Motion seconded by Supervisor Rauch, and it carried on unanimous voice call vote.

 

Next we need to check on sending a possible letter to residents to put up MN-DOT approved mailboxes or we will not fix, we should check with the Lawyer. Supervisor Boyer motioned to have Clerk Schmidt send a letter to the Township Association about what we can do about getting a unanimous action about MN-Dot Approved mailboxes so we are not held liable. Motion seconded by Supervisor Rauch; and it carried on unanimous voice call vote.

 

Supervisor Boyer motioned to send Township Assessor, Bob Seado a letter inviting him to our next meeting.  Motion seconded by Supervisor Rauch and carried on unanimous voice call vote.

 

Boyer and Boyer are up for new terms.  Clerk Schmidt should have the paperwork so they will talk to her and sign.

Old Business:

 

The snow fence along Sportsmen Road is working well. It would be better further to the south, possibly double size next year.

 

Dogs: There have been a few calls about action on Pitbulls.  Supervisor Hiltz thinks it has been taken care of.   All referrals for dog matters can be sent to Supervisor Rauch.

 

Meeting for BATO should be the end of Jan. No notices have been received yet.

 

Reports:

 

Hiltz reported that the Fire Association met with the Lake George Fire Department on Schoolcraft, Fern and Lake Hattie Townships to join the Rural Association.  Schoolcraft currently has coverage with Lake George.  The other two do not have any coverage at this time. It would be 24 miles for response time. It would cost them less money, and possible better coverage to join rural, not a benefit for rural. They are trying to get them to come to agreement between Lake George Fire Department and the townships.

 

Budget Report: Go over Questions of categories and how they are split. General Fund category questions, Election Supplies, Professional Services. Insurance; Workman’s Compensation put in insurance previously, not separately. Need to clarify before next meeting. Road Fund category questions, Gravel billings are sent all together not separated; possibly need to find a better solution. Also don’t forget 40% of 15th Street money coming back to the township. Treasurer Boyer will be doing spreadsheets for next meeting.

 

Roads:

 

Supervisor Boyer reported on having two different contractors plowing snow has been difficult. Joel has had problems on getting out the last couple times, machine broken down. Joel wanted to wing out spots to get ready for more snow. He should have all roads plowed is less than 2 days after snow fall. If it happens again, we’ll have to address it then.

 

As there was no further business, Supervisor Rauch made a motion to adjourn. Supervisor Boyer seconded motion and it carried on unanimous voice call vote.

 

Meeting adjourned at 7:52pm.

 

Becky Hiltz

Deputy Clerk