OFFICIAL TRANSCRIPT OF THE PROCEEDINGS OF THE GRANT VALLEY TOWN BOARD OF SUPERVISORS MEETING OF THURSDAY, JULY 8, 2010.

The Grant Valley Town Board of Supervisors met for their regularly scheduled monthly business meeting on Thursday July 8, 2010 at the Grant Valley Town Hall.

Board Members and employees present were Hiltz, Boyer, Rauch, Treasurer Boyer and Clerk Schmidt.

Chairman Hiltz welcomed everyone and called the meeting to order with the pledge to the flag at 7:05 pm.

APPROVAL OF MINUTES:

Supervisor Rauch made a motion to accept the Minutes of the June 10, 2010 regular meeting. Supervisor Boyer seconded motion and it carried on unanimous voice call vote.

TREASURER’S REPORT:

Treasurer reported fund balances of General $72,007.94; Road and Bridge $312,096.80; and Fire $48,625.17 for a total cash on hand balance of $432,729.91. Supervisor Boyer made a motion to accept the Treasurer's Report subject to audit. Supervisor Rauch seconded motion and it carried on unanimous roll call vote.

PAYMENT OF BILLS:

The bills were reviewed. Supervisor Boyer made a motion to pay the bills as presented. Supervisor Rauch seconded motion and it carried on unanimous roll call vote.

OLD B USINESS:

Clayton and Colleen Bitker were present and Supervisor Boyer had been out and viewed their road. There were a few spots that needed gravel and that has been done now. Supervisor Boyer measured at three different spots and it all met the specifications. Supervisor Boyer made a motion to send a letter to Mr. And Mrs. Bitker stating they have fulfilled their end of the agreement and the township owns the road now. Supervisor Rauch seconded motion and it carried on unanimous voice call vote.

Steve Aultman was present from Rockwood Township regarding the shared road. Supervisor Boyer went to the bid opening at Rockwood Township and the bids were viewed tonight. Dale Vogt was the low bidder. Rockwood Township approved Dale Vogt's bid contingent upon our approval. They would like Dale to get started right away and then give it about a month and then see if they have the money to put some gravel on it and it is possible we won't need it this year either but it would be nice if they could wait to see. Supervisor Boyer made a motion to approve the bid of Dale Vogt. Supervisor Rauch seconded motion. Our cost would be 50% of $3,700.00. Rockwood Township should notify him since the bids were opened at their meeting. They would like the work done by the end of August. Motion carried on unanimous roll call vote.

Kelly Booge was present and was asked about Boot Lake Road. We received a letter from Mr. Brewer and a copy of the letter was given to Kelly. There are a couple of things that Reiersons need to do but F&G have their bond so they are not worried. The stakes were in prior to last month's meeting. Supervisor Boyer made a motion to have Kelly Booge put all the documents together and get them to us and then the Clerk send Mr. Brewer copies of all the documents he wants and notify him that all the markers and monuments are in place. The permanent right of way needs to be explained to him. As far as the communication he addresses in his letter, it should be stated to him that we meet the second Thursday of every month and it is open for all the public to come and address their concerns. It is the board's belief that the driveway was built back to the standards it was prior to construction. We cannot have one board member meet with you as they cannot make a decision on their own. Discussion held. Supervisor Rauch seconded motion and it carried on unanimous voice call vote.

Leo Osmundson, the resident of Juneberry, contacted the board and he was given some extra time to get the dirt out of the ditch and he will get it done.

Kelly Booge from Freeberg and Grund and Mel Spies were present regarding the preliminary plat of Hunters Point. The preliminary plat was reviewed. A profile was also presented and reviewed regarding what they would propose to change. Kelly has been working with Beltrami Electric to get the easement done and he has also talked to them about their pole that would need to be moved and put back. The next issue is drainage. He also showed us a plan and profile for that. Ditch is 3' higher than the road and no culvert. Several options were given and recommendations made. There was discussion on the natural flow of the water and the direction it takes. The issue to the board is if the road drops we will be putting more snow on the road. Some more research might need to be done and the board will work with Freeberg & Grund regarding the water discharge. Supervisor Boyer made a motion to send a letter to Freeberg & Grund indicating that we have reviewed the preliminary plat of Hunters Point and are willing to work with the owner regarding the drainage issues. Supervisor Hiltz seconded motion and it carried on unanimous voice call vote.

NEW BUSINESS:

Jim Woodrum's card was given to Gordy Pierce for crack sealing, etc. and his card was put on the bulletin board.

The Burger Brothers had an issue on the road in front of their gate which we thought was Jones Township but it is our township. Supervisor Rauch got copies of the maps and they were reviewed. Supervisor Boyer called Dale Vogt and had him put 3” of gravel down for about 50 feet to the east and Thoring Grading was notified to grade down to the gate now.

Information was received from Becky Murphy from Beltrami County regarding the software and maintenance agreements for the M100's for elections and the fact that the townships will have to pay for the new software and we will be billed for this at the end of the year.

Jamie Listebauer called Supervisor Boyer and told him her road washed out and he sent Joel Johnson out to fix it.

Supervisor Boyer made a motion to send a letter to the county indicating that the Stone Lake Road NW sign is gone and should be replaced. Supervisor Rauch seconded motion and it carried on unanimous voice call vote.

ROADS:

Roads are in good shape.

REPORTS:

None.

As there was no further business, Supervisor Rauch made a motion to adjourn. Supervisor Boyer seconded motion and it carried on unanimous voice call vote. Meeting adjourned at 8:40 p.m.

Respectfully Submitted,

Angela Schmidt

Clerk