OFFICIAL TRANSCRIPT OF THE PROCEEDINGS OF THE GRANT VALLEY TOWN BOARD OF SUPERVISORS MEETING OF THURSDAY, JUNE 11, 2009.

The Grant Valley Town Board of Supervisors met for their regularly scheduled monthly business meeting on Thursday June 11, 2009 at the Grant Valley Town Hall.

Board Members and employees present were Hiltz, Boyer, Rauch, Treasurer Boyer, Clerk Schmidt, and employee Gordon Pierce.

Supervisor Hiltz welcomed everyone and called the meeting to order with the pledge to the flag at 7:00 p.m.

APPROVAL OF MINUTES:

Supervisor Rauch made a motion to accept the Minutes of the May 14, 2009, meeting as written. Supervisor Boyer seconded motion and it carried on unanimous voice call vote.

TREASURER’S REPORT:

Treasurer reported fund balances of General $54,142.46; Road and Bridge $205,537.99; and Fire $22,272.45 along with 2 checks not cleared for a total cash on hand balance of $283,894.90. Supervisor Rauch made a motion to accept the Treasurer's Report subject to audit. Supervisor Boyer seconded the motion and it carried on unanimous roll call vote.

PAYMENT OF BILLS:

The bills were reviewed. Beltrami County still has an outstanding balance for thawing culverts which they did not do. Supervisor Boyer made a motion to send a note along with the payment telling them there wasn't any steaming done by the county in our township so no payment will be made. Supervisor Rauch seconded motion and it carried on a unanimous roll call vote. Supervisor Boyer made a motion to pay the bills as presented. Supervisor Rauch seconded motion and it carried on unanimous roll call vote.

NEW BUSINESS:

Supervisor Boyer will be calling the Army Corp of Engineers to talk about the Boot Lake Leg project and Balsam Ridge SW to make sure we get proper drainage.

A Petition for establishment of the road of Averi Circle NW was received from the HHDC. It was reviewed and discussion was held. Kelly Booge was present from F&G for another matter and indicated they were awaiting findings for the road in the next couple of weeks. Supervisor Boyer made a motion to set a hearing for Thursday, July 9, 2009, at 6:30 p.m. At the site of Averi Circle and sign the Oder setting that for the Hearing date and requesting that a copy be sent to Freeburg & Grund. Supervisor Hiltz seconded motion and it carried on unanimous voice call vote. A resident asked how these government agencies can be building and competing with the general contractors when we are in this time of financial instability.

OLD BUSINESS:

Kelly Booge was present and Supervisor Boyer asked him why the Boot Lake road was raised at the end of the road as there are residents not happy about that. Kelly indicated it was designed to make it the cheapest to build staying in the constraints of what had to be done. It was also discussed why we got those right of entry and use agreements as it doesn't seem they are being used. Slight adjustments have been made to the drawings but otherwise nothing has been changed. It just isn't what the town board envisioned or the residents envisioned. Bruce Dryer was present and indicated that now when he crosses the road on his tractor he cannot see anything as the road was raised. He also indicated that now that the road is going to be improved, the traffic is going to be faster. It was asked then if Kelly would look at the road and a change order would be requested to see how much extra money it would cost to keep the road down. Discussion held on the fact that we really wanted to make this road safer and we need to make the whole road safer so this would need to be addressed. The road will be viewed tonight and Kelly will get the information to the contractor and will get back to us with estimated increases.

Clayton and Colleen Bitker and Matt Murray were present regarding the Plat of Stacyrich Estates. One change was made since we saw it last and that was that Lot 1 was added and also the extension to the other property was eliminated and a cul-de-sac was put there instead. Matt will keep us updated on the approach issue with the pipeline. Discussion held on drainage. Lot 1 should be exempt from the Road Agreement. Supervisor Boyer made a motion to sign the Road Agreement for Stacyrich Estates with a small note that exempts Lot 1 from the sale part of the agreement. Supervisor Rauch seconded motion and it carried on unanimous voice call vote. The supervisors asked that Matt Murray make sure we get a copy of the final Plat.

A notice of public hearing was received for the Common Interest Community No 59 Cottage Creek and it was reviewed. Discussion held. Supervisor Boyer made a motion to send a letter to Bill Patnaude indicating that we have reviewed the information submitted to us and there is not sufficient right-of-way to issue a road agreement and we will be taking no action on the same. Supervisor Hiltz seconded motion and it carried on unanimous voice call vote.

Myron Burnett called Supervisor Rauch and on Grant Valley Road there was a television and a computer in the ditch. Supervisor Rauch picked them up and took them to the transfer station.

CORRESPONDENCE:

Bankruptcy notice from JD Company in Hunter Lane, Middleton, PA was received and filed.

Dan and Jen Lund asked about County Ditch #2 as it goes through their land and they have been cleaning out where the beaver is making a mess. They are wondering who they would contact to get it blown out. They were directed to Craig Miller at the county to see what he can do.

REPORTS:

Supervisor Hiltz reported on the Fire Association. The truck will be in next week most likely as there was a three week delay on delivery.

ROADS:

The roads are holding up alright with not a lot of heat and sufficient moisture.

As there was no further business, Supervisor Boyer made a motion to continue the meeting out on the Boot Lake Road.

After viewing the road and discussion, Supervisor Hiltz made a motion to adjourn. Supervisor Rauch seconded motion and it carried on a unanimous voice call vote. Meeting adjourned at 9:00 pm.

Respectfully Submitted,

Angela Schmidt

Clerk